- Annex SL (the old ISO Guide 83) has been approved as the new format for all ISO standards to comply with. Therefore the ISO standards are all receiving a new facelift. It started with the ISO22301 Business Continuity Management standard being launched in the new format in 2012.
The changes this time is substantial. The Annex SL document is here to stay and has already been accepted – it is neither a suggestion document nor a draft.
Integration of Management System now easier than ever
The key changes involve an increased clause structure including clause heading and content changes. The same core text to ensure integration of management systems can now be done with ease. Looking into the future, I can see that management system integration skills and experience will be the next frontier for management system experts.
It is also important to note the consequences of removing the management representative appointment from the new standards.
Another big change is that specific documented procedures are no longer a requirement as in the past.
Annex SL guides the structure of standards
Here are some of these key changes explained more in detail:
1. High Level Structure
All standards will now have the same identical clause numbers and titles. As always the Introduction (1.); Scope (2.) & Normative References (3.) will remain as is. The rest of the clauses will comprise of:
4. Context of the organization
9. Performance evaluation
2. Identical Core Text
As mentioned above, the first three clause numbers still remain the same with the same intent in the clause content (Introduction through to Normative References).
Clause 4 – however is completely new and is known as the flagship of the management system. The question being asked is: “Why is the organisation here?”
Clause 5 – is also new and focuses on “Leadership”. The focus now changes from management to leadership and top management has to have a greater involvement in the management system. The new management systems will have to be integrated into the business management systems.
Clause 6 – includes the fact that “risk” has now been made explicit in the standard and risks and opportunities needs to be addressed through effective planning.
Clause 7 – is titled “Support” and looks at providing support to realize the achievement of the management system goals. Here the terms document, documentation and records have been removed and replaced by a requirement to manage documented information.
Clause 8 – “Operation” is the core of the standard and emphasizes the planning, implementation & controlling of its processes. So whatever is at the heart of the management system will be included here; eg. Emergency preparedness & response; design & development and more.
Clause 9 – “Performance Evaluation” focuses on what has been done/implemented now and needs to be checked/verified for success.
Clause 10 – is new – “Improvement” – and preventive action has been removed. The new management systems will have to prove more so than ever before that continual improvement is taking place.
Annex SL puts greater emphasis on Legal Compliance
- No mention of procedures (documented or otherwise) – if you deem them necessary then you can put them in and motivate your decision during the audit.
- Greater emphasis on legal compliance.
- Auditor level of knowledge and skill will have to increase substantially as the focus of the audits is now at boardroom level.
- Broader scope than just the working environment is addressed – it is now the “environment”.
The ISO9001: 2015 standard is expected to be released in September 2015; ISO14001: 2015 in July 2015 and the replacement for OHSAS18001 – ISO45001 – in October 2016.
Sources: IRCA briefing note – Annex SL
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