Standard services of a Construction Health and Safety Agent job follow the six stages of construction. Here is the scope of services.
The Identification of Work, or scope of services, is outlined by the South African Council for Project and Construction Management Professions (SACPCMP). Here are three relevant definitions, followed by the services and deliverables relevant to any construction health and safety Agent job.
“Construction Health and Safety Officer” means a person who is appointed by an employer to assist site management with the planning, implementation and management of construction health and safety systems, and who has satisfied the registration criteria of the SACPCMP to perform the prescribed functions.
“Construction Health and Safety Officer Services” means the activities and processes required to:
- Anticipate, identify and evaluate hazardous conditions and practices
- Design/develop hazard control systems, methods, procedures and programs
- Implement, administer and advise others on hazard controls and hazard control programmes
- Measure, audit and evaluate the effectiveness of hazard controls and hazard control programmes
- Analyse incidents to identify deficiencies in the health and safety management systems.
“Health and Safety Programme” is the programme implemented to identify, evaluate and control the OHS hazards and associated risks on any construction project, taking into account legislative requirements and industry best practice.
Construction health and safety Agent job scope
STAGE 1; PROJECT INITIATION AND BRIEFING
Agreeing client requirements and preferences, assessing user needs and options, appointment of necessary consultants in establishing project brief, objections, priorities, constraints, assumptions and strategies in consultation with client. Standard Services are not applicable to this first stage.
STAGE 2; CONCEPT AND FEASABILITY
Finalisation of the project concept and feasibility.
STAGE 3; DESIGN DEVELOPMENT
Manage, co–ordinate and integrate the detail design development process within the project scope, time, cost and quality parameters.
STAGE 4; TENDER DOCUMENTATION AND PROCUREMENT
From this stage, the CHS Manger, and CHS Officers get involved.
The process of establishing and implementing procurement strategies and procedures, including the preparation of necessary documentation for effective and timeous execution of the project.
- Attend site tender clarification meetings with contractors
- Assist in the preparation of project specific health and safety documentation for distribution to contractors for inclusion into their tender submissions
- Assist with the evaluation of the contractor(s) competencies, knowledge and resources to carry out the works safely
- Assist with the preparation of contract documentation related to health and safety requirements for approval and signature.
Company health and safety management system (Sample documentation)
Baseline risk assessments / task specific risk assessment
Completed site establishment check lists
Approved project specific health and safety plan
Draft health and safety file
Health and safety evaluations of contractors
Proof of attendance of project/ contractors tender clarification meetings
Health and safety documentation for authorities.
STAGE 5; CONSTRUCTION DOCUMENTATION AND MANAGEMENT
The management and administration of the construction contracts and processes, including the preparation and co – ordination of the necessary documentation to facilitate effective execution of the works
- Assist with the preparation of a construction health and safety plan Confirm necessary documentation was submitted to the relevant authorities
- Attend project planning meetings
- Assessments and approval of contractor(s) health and safety plans
- Attend the contractor’s site handover
- Attend regular site, technical and progress meetings
- Facilitate site health and safety meetings
- Identification of the hazards and risks relevant to the construction project through regular coordinated site inspections
- Establish and maintain health and safety communication structures and systems, distribution of health and safety specific documents to sub-contractors
- Compiling project specific emergency response and preparedness plans
- Testing the effectiveness of the emergency response plans
- Conduct site safety inductions
- Evaluate the levels of compliance of subcontractors to the project specific health and safety plan and client specifications through inspections and audits
- Oversee the reporting and investigation of project related incidents
- Oversee the maintenance of all records
- Participation in management reviews of the health and safety systems
- Use of trends analysis to identify system deficiencies and incident trends, outline relevant improvements
- Incorporation of changes into a health and safety management system
- Review and update the health and safety plan
- Development of technical reports in relation to health and safety issues and communicate through presentations to diverse groups of decision makers.
Approved project specific health and safety plans
Risk profile for specific construction works
Training matrix for all the required health and safety learning for a specific construction project.
Toolbox talks to address specific hazards and risks in relation to the construction project
Emergency preparedness plan for a specific construction project and define the key approval, rehearsal and implementation steps
Inspection check lists and registers
Accident and incident reports
STAGE 6; PROJECT CLOSE OUT
The process of managing and administering the project close out, including preparation and co – ordination of the necessary documentation to facilitate the effective operation of the project.
- Review, discuss and approve contractors’ consolidated health and safety file with the contractor(s)
- Monitor site health and safety during the defects liability period
- Prepare the consolidated project health and safety file for the client
Record of audits during defects liability period
Consolidated health and safety file as per project specifications
Records of health and safety operations and maintenance reports
Health and safety close-out report.
Construction health and safety job definitions
“Built Environment” refers to the functional area in which registered persons practice. The Built Environment includes all structures that are planned and/or erected above or underground, as well as the land utilized for the purpose and supporting infrastructure.
“Client” refers to the person or entity who can appoint a professional to perform specific functions on his/her behalf.
“Construction Discipline” General Building, Civil Engineering, Electrical Engineering, Mechanical Engineering or one of the Specialist categories identified by the CIDB in their Register of Contractors.
“Construction Programme” is the programme for the works indicating the logical sequence and duration of all activities to be completed by the contractors, subcontractors, and suppliers, in appropriate detail, for the monitoring of progress of the works.
“Contract Programme” is the construction programme for the works agreed between the contractor and the employer’s agent.
“Contractor” means any person or legal entity entering into a contract with the client for the execution of the works or part thereof.
“Direct Contractors” are contractors appointed by the client to execute work other than the works.
“Employer’s Agent” means the person or entity appointed by the client and who has full authority and obligation to act in terms of the construction contracts.
“Occupational Health and Safety Act” is read with all its related Regulations as amended.
“Principal Consultant” means the person or entity appointed by the client to manage and administer the services of all other consultants.
“Project” means the total development envisaged by the client, including the professional services.
“Public” means any person or group of persons who is, or whose environment is, either directly or indirectly affected by any construction project, or by a product, outcome or influence of a construction project, which may impact on the health, safety and interest of such person or group of persons.
“Recognised Health and Safety qualification” means any qualification having Occupational Health and Safety as its main subjects and registered with SAQA as a qualification. This includes any international qualification evaluated by SAQA as a recognised health and safety qualification.
“Sub-contractors” are specialists and other contractors executing work or supplying and fixing any goods and who are employed by the contractor.
“Substantially Practice” means regularly and consistently carry out Construction Health and Safety Officer work identified and charging a fee for such work and accepting responsibility to a client or an employer for the performance of such functions.
“Suppliers” mean a person or entity appointed to supply goods and products for incorporation into the works.
“Works” means all work executed or intended to be executed in accordance with the construction contracts.
- Source: SACPCMP.