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SA Public Works construction health and safety specification

constr public works , ,The SA Public Works department asked public comment on a draft occupational health and safety specification standard for state building work by 8 February 2013.

Comment to the Director-General, National Treasury, Private Bag X115, PRETORIA, 0001, via Jayce Nair or Moipone Ramipone, or fax 086 513 0008 or email TRComments@treasury.gov.za

The public works specification illuminates government interpretation of the Occupational Health and Safety Act, Construction Regulations, best practice in operational risk management, contract management, admin, documentation, health and safety files, risk assessment, and health and safety plans.

The full text of the draft SA Occupational health and safety specification for construction works contracts follows below.

1 Scope; This health and safety specification in respect if an engineering and construction works contract:
a) provides the overarching framework within which the Contractor is required to demonstrate compliance with certain requirements for occupation health and safety established by the Occupational Health and Safety Act of 1993;
b) establishes the manner in which the Contractor is to manage the risk of health and safety incidents in the execution of the contract; and
c) establishes the manner in which the Employer’s health and safety agent will interact with the Contractor.

Notes: 1) This specification establishes general requirements to enable the Employer and the Contractor to satisfy the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993) and the Construction Regulations, 2003.

2) The Construction Regulations, 2003, require an Employer to stop any Contractor from executing construction work which is not in accordance with the Contractor’s health and safety plan for the site or which poses to be a threat to the health and safety of persons.

3) This specification establishes generic health and safety requirements Site specific requirements for health and safety are stated in the scope of work associated with a contract.

2 Definitions

Act: the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993)

competent person: any person having the knowledge, training and experience specific to the work or task being performed

Employer’s Health and Safety Agent: the person appointed as agent by the Employer in terms of Regulation 4(5) of the Construction regulations and named in the contract data as the being the employer’s agent responsible for health and safety matters

ergonomics: the application of scientific information concerning humans to the design of objects, systems and the environment for human use in order to optimise human well-being and overall system performance

hazard: a source of or exposure to danger

hazard identification: the identification and documenting of existing or expected hazards to the health and safety of persons, which are normally associated with the type of construction work being executed or to be executed

health and safety plan: a documented plan which addresses hazards identified and includes safe work procedures to mitigate, reduce or control the hazards identified.

healthy: free from illness or injury attributable to occupational causes

incident: an event or occurrence occurring at work or arising out of or in connection with the activities of persons at work, or in connection with the use of plant or machinery, in which, or in consequence of which:
a) any person dies, becomes unconscious, suffers the loss of a limb or part of a limb or is otherwise injured or becomes ill to such a degree that he is likely either to die or to suffer a permanent physical defect or likely to be unable for a period of at least 14 days either to work or to continue with the activity for which he was employed or is usually employed;
b) a major incident occurred; or
c) the health or safety of any person was endangered and where:
i) a dangerous substance was spilled;
ii) the uncontrolled release of any substance under pressure took place;
iii) machinery or any part thereof fractured or failed resulting in flying, falling or uncontrolled moving objects; or machinery ran out of control

inspector: a person designated as such under section 28 the Act

major incident: an occurrence of catastrophic proportions, resulting from the use of plant or machinery, or from activities at a workplace

reasonably practicable: practicable having regard to:
a) severity and scope of the hazard or risk concerned;
b) state of knowledge reasonably available concerning that hazard or risk and of any means of removing or mitigating that hazard or risk;
c) availability and suitability of means to remove or mitigate that hazard or risk; and
d) cost of removing or mitigating that hazard or risk in relation to the benefits deriving therefrom;

registered person: a person registered in terms of the Electrical Installation Regulations

risk: the probability that injury or damage will occur

safe: free from any hazard

scaffold: any temporary elevated platform and supporting structure used for providing access to and supporting workmen or materials or both

structure
a) any building, steel or reinforced concrete structure (not being a building), railway line or siding, bridge, waterworks, reservoir, pipe or pipeline, cable, sewer, sewage works, fixed vessels , road, drainage works, earthworks, dam, wall, mast, tower, tower crane, batching plants, pylon, surface and underground tanks, earth retaining structure or any structure designed to preserve or alter any natural feature, and any other similar structure;
b) any formwork, false work, scaffold or other structure designed or used to provide support or means of access during construction work; or
c) any fixed plant in respect of work which includes the installation, commissioning, decommissioning or dismantling and where any such work involves a risk of a person falling two metres or more

substance: any solid, liquid, vapour, gas or aerosol, or combination thereof

suitable: capable of fulfilling or having fulfilled the intended function or fit for its intended purpose

workplace: any premises or place where a person performs work in the course of his employment

3 Interpretation

3.1 The Act and its associated regulations shall have precedence in the interpretation of any ambiguity or inconsistency between it and this specification.

3.2 Compliance with the requirements of this specification does not necessarily result in compliance with the provisions of the Act.

4 Requirements

4.1 General requirement

The Contractor shall:
a) create and maintain a safe and healthy work environment,
b) execute the works in a manner that complies with all the requirements of the Act and all its associated regulations, and in so doing, minimize the risk of incidents occurring; and
c) respond to the notices issued by the Employer’s Health and Safety Agent as follows:
1) Improvement Notice: improve health and safety performance over time so that repeat notices are not issued;
2) Contravention Notice: rectify contravention as soon as possible;
3) Prohibition Notice: terminate affected activities with immediate effect and only recommence activities when it is safe to do so.

4.2 Administration

4.2.1 Notification of intention to commence construction work

4.2.1.1 The Contractor shall notify the Provincial Director of Labour in writing using a form similar to that contained in Annexure A of the Construction Regulations issued in terms if the Act before construction work commences and retain a copy of such notification in the health and safety file where such work:
a) involves the demolition of a structure exceeding a height of 3m;
b) involves the use of explosives to perform construction work;
c) involves the dismantling of fixed plant at a height greater than 3m;
d) exceeds 30 days or will involve more than 300 person days of construction work; and includes:
i) excavation work deeper than 1m; or
ii) working at a height greater than 3 m above ground or a landing.

4.2.1.2 The Contractor shall ensure that no work commences on an electrical installation which requires a new supply or an increase in electricity supply before the person who supplies or contracts or agrees to supply electricity to that electrical installation has been notified of such work.

4.2.1.3 The Contractor shall ensure that no asbestos work is carried out before the Provincial Director of the Department of Labour has been notified in writing.

4.2.2 Copy of the Act; The Contractor shall ensure that a copy of the Act and relevant regulations is available on site for inspection by any person engaged in any activity on the site.

4.2.3 Good standing with the compensation fund or a licensed compensation insurer

The Contractor shall before commencing with any works on the site provide the Employer’s Health and Safety Representative with proof of good standing with the compensation fund or with a licensed compensation insurer.

4.2.4 Emergency procedures

4.2.4.1 The Contractor shall submit for acceptance to the Employer’s Health and Safety Agent an emergency procedure which include but are not limited to fire, spills, accidents to employees, exposure to hazardous substances, which:
a) identifies the key personnel who are to be notified of any emergency;
b) sets out details including contact particulars of available emergency services;
c) the actions or steps which are to be taken during an emergency.

4.2.4.2 The Contractor shall within 24 hours of an emergency taking place notify the Employer’s Health and Safety Agent in writing of the emergency and briefly outline what happened and how it was dealt with.

4.2.5 Health and safety file

4.2.5.1 The Contractor shall maintain on site a health and safety file which contains copies of the following, as relevant:

a) documents required prior to commencing with physical construction activities
1) the Contractor’s health and safety policy, signed by the chief executive officer, which outlines the Contractor’s objectives and how they will be achieved and implemented by the Contractor;
2) the notification made to the Provincial Director of Labour, and if relevant, the notification of the person who supplies or contracts or agrees to supply electricity to that electrical installation;
3) the letters of appointment, as relevant, of the construction supervisor for the site in respect of construction works covered by the Construction Regulations and the registered person responsible for the electrical installation covered by the Electrical Installations Regulations;
4) a copy of the certificate of registration of the registered person responsible for the electrical installation covered by the Electrical Installations Regulations;
5) the approval of the design of the part of an electrical installation which has a voltage in excess of 1 kV by a person deemed competent in terms of the Electrical Installations Regulations;
6) proof of registration of the electrical contractor who undertakes the electrical installation in terms of the Electrical Installations Regulations;
7) the preliminary hazard identification undertaken by a competent person;
8) the organogram which outlines the roles and responsibilities of the construction supervisor’s assistants and safety officers; and
9) the contractor’s health and safety plan;
10) the emergency procedures;
11) the procedure for the replacement of lost, stolen, worn or damage personal protective clothing and
12) proof that the contractor is registered and in good standing with the compensation fund or with a licensed compensation insurer;

b) documents required after construction activities have commenced
1) the letters of appointments, if relevant, of:
i) persons who are required to assist the construction supervisor;
ii) safety officers;
iii) health and safety representatives;
iv) replacement construction supervisor, and
v) assistants of construction supervisor.
2) any revisions to the organogram which outlines the roles and responsibilities of the construction supervisor’s assistants and safety officers;
3) each and every subcontract agreement;
4) proof that the every subcontractor is registered and in good standing with the compensation fund or with a licensed compensation insurer;
5) proof of all subcontractor’s induction training whenever it is conducted;
6) copies of the minutes of the Contractor’s subcontractors health and safety meetings;
7) copies of each of the Contractor’s subcontractors’ health and safety policy, signed by the chief executive officer, which outlines the Contractor’s objectives and how they will be achieved and implemented by the Contractor;
8) the health and safety plans of all the Contractor’s subcontractors who are required to provide such plans;
9) a comprehensive and updated list of all the subcontractors employed on site by the contractor, indicating the type of work being performed by such sub-contractors;
10) the outcomes of the monthly audits for compliance with the approved health and safety plan of each and every sub-contractor working on the site;
11) any report made to an inspector by the health and safety committee;
12) the minutes of all health and safety meetings and any recommendations made to the Contractor by the health and safety committee;
13) the findings of all audit reports made regarding the implementation of the
Contractor’s or a subcontractor’s health and safety plan;
14) the inputs of the safety officer, if any, into the health and safety plan;
15) details of induction training conducted whenever it is conducted including the list of attendees;
16) proof of the following where suspended platforms are used:
i) a certificate of system design issued by a professional engineer, professional certificated engineer or a professional engineering technologist;
ii) proof of competency of erectors;
iii) proof of compliance of operational design calculations with requirements of the system design certificate;
iv) proof of performance test results;
v) sketches indicating the completed system with the operational loading capacity of the platform;
vi) procedures for and records of inspections having been carried out;
vii) procedures for and records of maintenance work having been carried out;
viii) proof that the prescribed documentation has been forwarded to the provincial director;
17) letters of appointments for competent persons to supervise the activities which law requires to be so supervised;;
18) a copy of risk assessments made by competent persons;
19) records of the register of inspections made by a competent person immediately before and during the placement of concrete or any other load on formwork;
20) the names of the first aiders on site and copies of the first aid certificates of competency;
21) the names of the persons the persons who are in possession of valid certificate of competency in first aid and copies of such certificates;
22) details of all incidents together with the Contractor’s report on such incident; and
23) the record of inspections carried out by the designers of structures to ensure compliance with designs.

4.2.5.2 The health and safety file shall be made available for inspection by any inspector, subcontractor, the Project Manager, the Employer’s Health and Safety Agent or employee of the Contractor upon the request of such persons.

4.2.5.3 The Contractor shall hand over the health and safety file to the Employer’s Health and
Safety Agent upon completion of the contract and if relevant, a certificate of compliance accompanied by a test report for the electrical installation in accordance with the provisions of the Electrical Installation Regulations.

4.2.6 Health and safety committee

4.2.6.1 The Contractor shall convene health and safety meetings whenever more than two health and safety representatives have been appointed for the site. These meetings shall be attended by all health and safety representatives and persons nominated by the Contractor. Such meetings shall be convened at least once every month to:
a) make recommendations to the Contractor regarding any matter affecting the health or safety of persons on the site; and
b) discuss any incident on the site in which or in consequence of which any person was injured, became ill or died.

4.2.6.2 The Contractor shall consult with the health and safety committee on the development, monitoring and review of the risk assessment.

4.2.6.3 The Contractor shall ensure that minutes of the health and safety committee meetings
are kept.

4.2.6.4 The Employer’s Health and Safety Agent Agent shall be invited to attend such meetings as an observer.

4.2.7 Inspections, formal enquires and incidents

4.2.7.1 The Contractor shall inform the relevant safety representative:
a) beforehand of inspections, investigations or formal inquiries of which he has been notified by an inspector; and
b) as soon as reasonably practicable of the occurrence of an incident on the site.

4.2.7.2 The Contractor shall record all incidents and notify the Employer’s Health and Safety
Agent of any incident, except in the case of a traffic accident on a public road, as soon as possible after it has occurred and report such incidence to an inspector.

4.2.7.3 The Contractor shall investigate all incidents and issue the Employer’s Health and Safety Agent with copies of such investigations.

4.2.8 Personal protective equipment and clothing
The Contractor shall ensure that:
a) all workers are issued with the necessary personal protective clothing;
b) all workers are identifiable at all times by having the company for which they work for printed on the back or front of their overalls; and
c) clear procedures are in place for the replacement of lost, stolen, worn or damage personal protective clothing.

4.3 Appointments

4.3.1 Health and safety representatives
4.3.1.1 The Contractor shall appoint in writing one health and safety representative for every 50 employees working on the site, whenever there are more than 20 employees on the site, to:
a) review the effectiveness of health and safety measures;
b) identify potential hazards and potential major incidents;
c) in collaboration with his employer, examine the causes of incidents;
d) investigate complaints by any employee of the Contractor relating to that employee’s health or safety on the site;
e) make representations to the Contractor on matters arising from a), b), c) or d) or on general matters affecting the health or safety of the employees at the workplace;
f) inspect the site with a view to, the health and safety of employees, at regular intervals;
h) participate in consultations with inspectors at the workplace and accompany inspectors on inspections of the workplace; and
i) participate in any internal health or safety audit.

4.3.1.2 The Contractor shall provide the health and safety representatives with the necessary assistance, facilities and training to carry out the functions established in 4.3.1

4.3.2 Appointment of construction supervisor and safety officers

4.3.2.1 The Contractor shall, prior to commencing the work, appoint a full-time competent employee in writing as the construction supervisor for the site, with the duty of supervising the performance of the work falling within the scope of the contract and may appoint one or more competent employees to assist the appointed construction supervisor.

4.3.2.2 The Contractor may, having considered the size of the project, the degree of dangers likely to be encountered or the accumulation of hazards or risks on the site, appoint a full-time or part-time construction safety officer in writing, who has in the Contractor’s opinion the necessary competencies and resources, to assist the Contractor in the control of all safety related aspects on the site.

4.3.2.3 The Contractor shall compile an maintain an organogram which outlines the roles and responsibilities of the construction supervisor’s assistants and safety officers.

4.3.3 Competent persons

4.3.3.1 The Contractor shall appoint in writing competent persons to supervise or inspect, as relevant, any of the following:
a) formwork and support work operations;
b) excavation work;
c) demolition work;
d) scaffolding work operations;
e) suspended platform work operations;
f) material hoists;
g) operation of batch plants;
h) explosive power tools;
i) vehicles and mobile equipment;
j) fire equipment; and
g) stacking and storage of articles on the site.

4.3.3.2 The Contractor shall appoint in writing competent persons to:
a) induct employees in health and safety; and
b) prepare a fall protection plan.

4.4 Employer’s health and safety agent

4.4.1 The Employer’s Health and Safety Agent shall:
a) audit the Contractor’s compliance with the requirements of this specification prior to the commencement of any physical construction activities on the site;
b) accept or reject all safety plans, giving reasons for rejecting such plans;
c) monitor the effective implementation of all safety plans;
d) conduct periodic and random audits on the health and safety file to establish compliance with the requirements of this specification;
e) visit the site at regular intervals to conduct site inspections, and based upon such visits issue, wherever necessary, Improvement Notices, Contravention Notices and Prohibition Notices, to the Contractor or any of the Contractor’s subcontractors with a copy to the Project Manager and, where relevant, to the Contractor.

4.4.2 The Contractor shall invite the Employer’s Health and Safety Agent to audit compliance with the requirements of this specification before commencing with any physical construction activity on the site.

4.5 Creating and maintaining a safe and healthy work environment

4.5.1 General
4.5.1.1 The Contractor shall with respect to the site and the construction works that are contemplated:
a) cause a preliminary hazard identification to be performed by a competent person before commencing any physical construction activity;
b) evaluate the risks associated with such work constituting a hazard to the health and safety of such employees and the steps that need to be taken to comply with the Act; and
c) as far as is reasonably practicable, prevent the exposure of such employees to the hazards concerned or, where prevention is not reasonably practicable, minimize such exposure.

4.5.1.2 The Contractor shall ensure that:
a) all reasonably practicable steps are taken to prevent the uncontrolled collapse of any new or existing structure or any part thereof, which may become unstable or is in a temporary state of weakness or instability due to the carrying out of construction work;
b) no structure or part of a structure is loaded in a manner which would render it unsafe; and
c) account of information, if any, provided by the designer of the structure is taken into account in the risk assessment;

Note: The information provided by the designer should outline known or anticipated dangers or hazards relating to the works and make available all information required for the safe execution of the work. It should provide as relevant, geotechnical information (or make reference to reports provided in the site information), the loading the structure is designed to withstand, the methods and sequence of construction.

4.5.1.3 The Contractor shall carry out regular inspections and audits to ensure that the works are being performed in accordance with the requirements of this specification.

4.5.2 Risk assessment

4.5.2.1 The Contractor shall before the commencement of any work on site and during construction work, cause a risk assessment to be performed by a competent person appointed in writing. Such an assessment shall as a minimum:
a) identify the risks and hazards to which persons may be exposed to;
b) analyse and evaluate the identified risks and hazards;
c) document a plan of safe work procedures, including the use of any personal protective equipment or clothing and the undertaking of periodic “tookbox talks” or inductions before undertaking hazardous work, to mitigate, reduce or control the risks and hazards that have been identified;
d) provide a monitoring plan; and
e) provide a review plan.

Note: A risk assessment is an important step in protecting workers as well as complying with the law. It helps to focus on the risks that really matter in a particular workplace – the ones with the potential to cause real harm. Workers and others have a right to be protected from harm caused by a failure to take reasonable control measures. The following four steps are recommended:

1) Identify the hazards by looking at what could reasonably be expected to cause harm, ask employees or their representatives what they think, obtain advice from trade associations or publications on health and safety, check manufacturer’s instructions or data sheets for chemicals and equipment as they can be very helpful in spelling out the hazards and putting them in their true perspective, review accident and ill-health records, think about long-term hazards to health (eg high levels of noise or exposure to harmful substances) as well as safety hazards etc.

2) Identify who may be harmed and how by identifying how groups of people might be harmed, i.e. what type of injury or ill health might occur.

3) Evaluate the risks and decide on precautions by doing everything ‘reasonably practicable’ to protect people from harm i.e. by looking at how things are done, what controls are in place and how the work is organised and comparing this against good practice to see if more can be done to bring practices up to standard. Consider if the hazard can be got rid of all together, and if not how can the risks be controlled so that harm is unlikely, e.g. try a less risky option (eg switch to using a less hazardous chemical); prevent access to the hazard (eg by guarding); organise work to reduce exposure to the hazard (eg put barriers between pedestrians and traffic); issue personal protective equipment (eg clothing, footwear, goggles etc); and provide welfare facilities (eg first aid and washing facilities for removal of contamination).

4) Record the findings by writing down the findings of the risk assessment.

4.5.2.2 The Contractor shall ensure that as far as is reasonably practicable, ergonomic related hazards are analysed, evaluated and addressed in the risk assessment.

4.5.2.3 Notwithstanding the provisions of the fall protection plan, the Contractor shall ensure that:
a) all unprotected openings in floors, edges, slabs, hatchways and stairways are adequately guarded, fenced or barricaded or that similar means are used to safeguard any person from falling through such openings;
b) no person works in an elevated position, unless such work is performed safely as if working from a scaffold or ladder;
c) notices are conspicuously placed at all openings where the possibility exists that a person might fall through such openings;
d) fall prevention and fall arrest equipment is:
i) suitable and of sufficient strength for the purpose or purposes for which it is being used having regard to the work being carried out and the load, including any person it is intended to bear; and
ii) securely attached to a structure or plant and the structure or plant and the means of attachment thereto is suitable and of sufficient strength and stability for the purpose of safely supporting the equipment and any person who is liable to fall;
e) fall arrest equipment is only used where it is not reasonably practicable to use fall prevention equipment; and
f) suitable and sufficient steps are taken to ensure, as far as is reasonably practicable, that in the event of a fall by any person, the fall arrest equipment or the surrounding environment does not cause injury to the person.

4.5.2.4 Where roof work is being performed on a construction site, the Contractor shall ensure that it is indicated in the fall protection plan that:
a) the roof work has been properly planned;
b) the roof erectors are competent to carry out the work;
c) no employees are permitted to work on roofs during inclement weather conditions or if weather conditions are a hazard to the health and safety of the employees;
d) prominent warning notices are to be placed where all covers to openings are not of sufficient strength to withstand any imposed loads and where fragile material exists;
e) the areas mentioned in paragraph (d) are to be barricaded off to prevent persons from entering;
f) suitable and sufficient platforms, coverings or other similar means of support have been provided to be used in such a way that the weight of any person passing across or working on or from fragile material is supported; and
g) there is suitable and sufficient guard-rails or barriers and toe-boards or other similar means of protection to prevent, so far as is reasonably practicable, the fall of any person, material or equipment.

4.5.3 Health and safety plans

4.5.3.1 The Contractor shall prior to commencing the works to which this specification applies, submit to the Employer’s Health and Safety Agent for approval a suitable and sufficiently documented health and safety plan, based on this specification and the risk assessment that is conducted.

4.5.3.2 The health and safety plan shall as a minimum provide:

a) the information contained in Table 1 in respect of each of the hazards associated with work falling within the scope of the contract (see Figure 1); and

Table 1: Example of the format of a health and safety plan

What are the hazards relating to work tasks?
Who might be harmed and how?
What are the safe work procedures for the site?
What further action is necessary (monitoring and review)?
Action by whom
Action by when

b) an outline of the manner in which the Contractor intends complying with the requirements of this specification.

4.5.3.3 The Contractor shall discuss the submitted health and safety plan with the Employer’s Health and Safety Agent, modify such plan in the light of the discussions and resubmit the modified plan for approval.

4.5.3.4 The Contractor shall apply the approved health and safety plan from the date of its commencement and for the duration of the works to which this specification applies.

4.5.3.5 The Contractor shall conduct periodic audits for compliance with the approved health and safety plan at intervals agreed upon with the Employer’s Health and Safety Agent, but at least once every month.

4.5.3.5 The Contractor shall update the health and safety plan whenever changes to the works are brought about.

4.5.4 Fall protection plan

4.5.4.1 The Contractor shall require a competent person to prepare a fall protection plan in compliance with the requirements of the Construction Regulations.

4.5.4.2 The Contractor shall ensure that the construction supervisor is in possession of the most recently updated version of the fall protection plan.

4.5.5 Responsibilities towards employees and visitors

4.5.5.1 The Contractor shall as far as is reasonably practicable, cause every employee to be made conversant with the hazards to his health and safety attached to any work which he has to perform, any article or substance which he has to produce, process, use, handle, store or transport and any plant or machinery which he is required or permitted to use, as well as with the precautionary measures which should be taken and observed with respect to those hazards or safe work procedures.

4.5.5.2 The Contractor shall ensure that all employees under his or her control are:
a) informed, instructed and trained by a competent person regarding any hazard and the related work procedures before any work commences, and thereafter at such times as may be determined in the risk assessment; and
b) issued with proof of health and safety induction training issued by a competent person and carry proof of such induction when working on site.

4.5.5.3 The Contractor shall cause a record of training to be kept which indicates the names, identity numbers and job description of all those who attended such training.

4.5.5.4 The Contractor shall not allow or permit any employee to enter the site, unless such person has undergone health and safety induction training pertaining to the hazards prevalent on the site at the time of entry.

4.5.5.5 The Contractor shall ensure that each visitor to a construction site, save where such visitor only visits the site office and is not in direct contact with the construction work activities:
a) undergoes health and safety instruction pertaining to the hazards prevalent on the site; and
b) is provided with the necessary personal protective equipment.

4.5.5.6 The Contractor shall provide suitable on-site signage to alert workers and visitors to health and safety requirements. Such signage shall include but not be limited to:
a) unauthorized entrance prohibited;
b) signage to indicate what personal protective equipment is to be worn; and
c) activity related signs.

4.5.5.7 The Contractor shall not permit any person who is or who appears to be under the influence of intoxicating liquor or drugs, to enter or remain at a workplace.

4.5.6 Subcontractors

4.5.6.1 The Contractor may only subcontract work in terms of a written subcontract and shall only appoint a subcontractor should he be reasonably satisfied that such a subcontractor has the necessary competencies and resources to safely perform the work falling within the scope of the contract. Such a subcontract shall require that the subcontractor to:
a) co-operate with the Contractor as far as is necessary to enable both the Contractor and sub-contractor to comply with the provisions of the Act; and
b) as far as is reasonably practicable, promptly provide the Contractor with any information which might affect the health and safety of any person at work carrying out work or any person who might be affected by the work of such a person at work or which might justify a review of the health and safety plan.

4.5.6.2 The Contractor shall provide any sub-contractor who is submitting a tender or appointed to perform a sub-contract falling within the scope of the contract, with the relevant sections of this specification and any work specific information which might be pertinent to the sub-contract.

4.5.6.3 The Contractor shall take reasonable steps as are necessary to ensure:
a) co-operation between all sub-contractors to enable each of those sub-contractors to comply with the requirements of the Act and associated regulations;
b) that each sub-contractor’s health and safety plan is implemented.

4.5.6.4 The Contractor shall conduct periodic audits for compliance with the approved health and safety plan of each and every sub-contractor working on the site at intervals agreed upon with such subcontractors, but at least once per month.

4.5.6.5 The Contractor shall stop any subcontractor from executing construction work which is not in accordance with the Contractor’s or subcontractor’s health and safety plan for the site or which poses a threat to the health and safety of persons.

4.5.6.6 The Contractor shall ensure that where changes to the works occur, sufficient health and safety information and appropriate resources are made available to subcontractor to execute the work safely.

4.5.6.7 The Contractor shall ensure that:
a) every subcontractor is registered and in good standing with the compensation fund or with a licensed compensation insurer prior to work commencing on site;
b) potential subcontractors submitting tenders have made provision for the cost of health and safety measures during the construction process; and
c) every subcontractor has in place a documented health and safety plan prior to commencing any work on site which falls within the scope of the contract.

4.5.6.8 The contractor shall receive, discuss and approve health and safety plans submitted by subcontractors.

4.5.6.9 The contractor shall ensure that all subcontractors are informed regarding any hazard as stipulated in the risk assessment before any work commences, and thereafter at such times as may be determined in the risk assessment.

4.5.6.10 The contractor shall reasonably satisfy himself that all employees of subcontractors are informed, instructed and trained by a competent person regarding any hazard and the related work procedures before any work commences, and thereafter at such times as may be determined in the risk assessment.

4.5.6.11 The Contractor shall satisfy himself that ensure that all subcontractor employees deployed in the site are:
a) informed, instructed and trained by a competent person regarding any hazard and the related work procedures before any work commences, and thereafter at such times as may be determined in the risk assessment; and
b) issued with proof of health and safety induction training issued by a competent person and carry proof such induction when working on site.

4.5.7 First aid, emergency equipment and procedures

4.5.7.1 The Contractor shall where more than five employees are employed at a workplace, provide a first aid box or boxes at or near the workplace which shall be available and accessible for the treatment of injured persons at that workplace. Such first aid boxes shall contain suitable first aid equipment.

4.5.7.1 The Contractor shall ensure that where there are more than 10 employees employed on the site that for every group of up to 50 employees at that workplace, at least one person is readily available during normal working hours, who is in possession of a valid certificate of competency in first aid.

4.5.8 Facilities for workers

4.5.8.1 The Contractor shall provide and keep clean and fit for use at or within reasonable access of the site:
a) at least one shower facility for every 15 workers;
b) at least one sanitary facility for every 30 workers;
c) changing facilities for each sex; and
d) sheltered eating areas.

4.5.8.2 A contractor shall provide reasonable and suitable living accommodation for the workers at construction sites which are remote from their homes and where adequate transportation between the site and their homes, or other suitable living accommodation, is not available.

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